Commercial & Delivery Project Administrator

We're on a mission to "Connect the real world with the digital world to improve lives”. To get there, we govern ourselves with a set of simple yet powerful guiding principles:

We believe we make a difference to people’s lives.

We care about each other & our customers.

We challenge the Industry.

We deliver on our promises and have fun doing it.

What you'll be doing:

We are seeking a proactive and detail-oriented Commercial & Project Administrator to support the commercial and delivery functions of key infrastructure and smart city projects. The successful candidate will play a vital role in supporting the commercial team with contract administration, applications for payment, financial tracking, supplier management, and project coordination to ensure efficient and compliant project delivery.

Key Responsibilities:

Support and validate contractor applications for payment across multiple project phases, including IoT and smart infrastructure rollouts.

Manage and maintain change control processes for work orders, including cost assessment, evidence verification, and formal submission.

Certify interim payments and issue formal payment certificates to contractors.

Issue Acceptance Certificates upon verified completion of works.

Resolve quantity and rate queries with contractors and suppliers.

Assist with final account negotiations and certification.

Contribute to project cash flow forecasting and manage material call-offs in collaboration with the delivery team.

Maintain the Payments & Retention Tracker in coordination with the finance team.

Assess and reconcile permit chargebacks with build assurance teams, deduct permit fees from supplier accounts.

Raise material purchase orders via Anixter and Procurify, ensuring proper documentation and PO matching.

Provide day-to-day contract and supplier administration support.

Maintain project risk registers, RAID logs, and the Early Warnings Tracker.

Track project materials and progress against build programmes, gathering updates from field teams and partners.

Schedule and coordinate weekly progress meetings; capture meeting minutes and track follow-up actions.

Produce and circulate regular commercial status reports for internal and external stakeholders.

Essential Skills & Experience:

Proven experience in a commercial, project coordination, or contract administration role (ideally within telecoms, utilities, or infrastructure).

Strong numerical and analytical skills

Proficient with Microsoft Excel.

Excellent attention to detail and a proactive approach to resolving issues.

Strong interpersonal and communication skills, capable of working cross-functionally.

Understanding of contract management, work order administration, and payment certification.

Experience working with subcontractors and suppliers, including managing POs and invoices.

Familiarity with BOQ, CDM, and construction or utility project workflows is highly desirable.

Desirable Skills & Experience:

Experience in IoT or smart infrastructure.

Previous Street Works or PIA coordination experience.

Equality & Diversity:

Connexin is committed to ensuring that all candidates for any role at Connexin are treated equally and with respect. We hire based on “the right person for the role” and we never discriminate against any candidate on the grounds of :

Age

Disability

Gender reassignment

Marriage or civil partnership

Pregnancy or maternity

Race

Religion

Sex

Sexual Orientation

We will endeavour to accommodate any request in respect of any disability needs that any candidate may have.

Please note: As part of our commitment to maintaining a safe and secure workplace, all successful candidates will be subject to Disclosure and Barring Service (DBS) checks.